A Whatfix alternative for teams that want walkthroughs without a platform project
Whatfix is a full digital adoption platform for web, desktop and mobile, priced for organisations. If you need people to follow processes correctly in web apps, Michii does that part for a small monthly price.
- 14-day free trial
- No credit card
- Viewers never pay
- Works on any web app
What is a Whatfix alternative?
A Whatfix alternative is another way to put guidance on top of software. Whatfix is a digital adoption platform with in-app guidance, product analytics and training sandboxes across web, desktop and mobile, sold as a flat fee plus licences. Michii is a self-serve alternative for web apps: record a workflow once and teammates play it on the live page, from $19 a month.
Whatfix vs. Michii, feature by feature
| Whatfix | Michii | |
|---|---|---|
| Who builds guidance | Content authors using Whatfix's editor | Anyone, by recording the task once |
| Platforms | Web, desktop and mobile | Web apps in Chrome and Edge |
| Beyond walkthroughs | Product analytics, Mirror training sandboxes, session replay add-on | Step analytics, PDF and video export, AI assistant on the page |
| Buying process | Contact sales; discounts by need | Self-serve, monthly or yearly |
Pricing side by side
| Whatfix | Michii | |
|---|---|---|
| Pricing model | Flat fee plus user licences; employee apps by headcount, customer apps by monthly active users | Per plan: $19 a month for one person, $69 a month for 5 seats |
| What buyers pay | Vendr reports a median of about $31,950 a year (small sample) | $180 a year for one person, $690 a year for 5 seats |
| Trial | Free trial offered | 14-day trial, no card |
Prices are each vendor's published list prices in USD, checked 2026-10-20. Check their pricing pages before you buy; they change.
When Whatfix is the better pick
Michii is not the right tool for everyone. Pick Whatfix if any of these describe you.
You need desktop and mobile guidance
Whatfix covers web, desktop and mobile. Michii is browser-only.
You train on replicas of your apps
Whatfix Mirror creates app replicas for safe practice.
You want an adoption programme run with you
Whatfix offers enterprise services such as an adoption programme manager.
You need in-product guidance for customers
Whatfix prices and builds for customer-facing apps; Michii is for teams.
How to decide
A quick way to decide.
List platforms and audiences
Web only or desktop and mobile too. Employees or customers.
Record one process in Michii
Choose the one generating the most questions.
Have someone new follow it
On the live page, without help.
Compare total cost
Licences, platform fee, implementation and authoring time.
Frequently asked questions
How much does Whatfix cost?
Whatfix does not publish prices. Its pricing page describes a flat fee plus user licences. Vendr reports a median of about $31,950 a year from a small number of deals.
Is Michii a replacement for Whatfix?
For guiding teams through web apps, often yes. For desktop, mobile, customer-facing guidance or training sandboxes, no.
Where do these figures come from?
Whatfix's pricing page and Vendr's Whatfix marketplace page, checked 20 October 2026.
How much does Michii cost?
Every account starts with a 14-day free trial, no card. Individual is $19 a month or $180 a year. Teams is $69 a month or $690 a year for 5 seats. People who only view guides never pay, and guides keep playing if you do not upgrade.
Start with one process, not a platform
Record the workflow once. Michii writes the steps, captures the screenshots, and gives you one link to share. 14 days free, no card.
Related